Online Orientation

When you follow a link to a policy or to a form, also use the back browser button to get back to the orientation session. (In some cases, due to your browser's settings, a new window will open. In this case, the back browser button will not be available. Simply close the window printing the form or policy. To close the window, click on the in the upper right corner of that window.)

Links to policy statements and employment forms will appear as unique links to specific information.

To access most of the employment forms, you will need to use Adobe® Acrobat® Reader™. If you do not have this program on your computer, you can download a free copy of the software by clicking here .

Click here to print and read this form

Please use this checklist to guide you through your first few days of employment at SSU.

Note:This orientation is for full-time employees who are benefit eligible.

Also, be aware of benefits enrollment deadlines.

During this program, you will be guided through forms essential to beginning your employment at Savannah State University. You will receive an explanation of and brief instructions to complete the forms. Some forms are necessary to receive your paycheck.

If you have any questions about the forms, please contact your supervisor or Human Resources at (912) 358-4194

What will this orientation accomplish?

• You will complete basic Right to Know training as required
• You will receive information about important policies that govern your employment
• You will obtain necessary employment forms

The University System of Georgia has developed a plan to assure that all employees receive training and information about hazardous chemicals present in their work areas.

Click on the "Right to Know Training" link below for the University System of Georgia Right to Know Training. At the end of the training, please complete the online form and print the certificate of completion. Note: If you are off campus, you will probably not be able to print the online certificate. If this is the case, please print out the page at the end of the training that states, "Congratulations! You have completed the Right-to Know Online Training program."

Either that page or the certificate MUST be brought to your Human Resources session to verify your "Right to Know Training." After printing the certificate, close the window to return to this page, & click on the orange arrow to continue your orientation

It is your responsibility, as employees of the University, to become familiar with the policies that govern our conducts

Please READ and PRINT each of the following policy statements. You will then print a form to sign, stating that you have received or read copies of the policies. This form must be brought with your other paperwork to the Human Resources session.

If you have questions about any of these policies, refer to the contacts in the policies, ask your supervisor, or contact Human Resources.

Learn about important policies governing your employment.

In compliance with the Drug-Free Schools and Communities Act Amendments of 1989, SSU has had in place, since the fall quarter of 1990, a formal policy for the faculty, staff, and students detailing standards of conduct and applicable sanctions related to the unlawful possession, use, or distribution of illicit drugs and/or alcohol by employees and students. In accordance with federal legislation, the university hereby notifies the faculty and staff that the unlawful possession, manufacture, distribution, dispensation and use of drugs and/or alcohol is prohibited and will not be tolerated on the campus os SSU. Members of the faculty and staff who unlawfully possess, use, or distribute drugs and/or alcohol on university premises or at any university sponsored activity will be subject to strong disciplinary action consistent with local, state, and federal law up to and including expulsion and referral to prosecution. The institution may also impose other sanctions on students consistent with appropriate regulations as dictated in The Policy Manual of the Board of Regents and other related policies and procedures. For complete information and sanctions, please refer to the entire policy.

Please PRINT and READ the following policy statement

Please PRINT and READ the following policy statement

Sexual harassment is no laughing matter.

Wonder if a behavior is inappropriate or unwelcome?

Just don't do it!

SSU is committed to maintaining a fair and respectful environment for living, working, and studying. Reports of sexual harassment will be met with appropriate disciplinary action, up to and including dismissal from the University. SSU's Judicial Affairs Officer is the Harassment Prevention Officer. The University encourages any person who feels he or she has been harassed to report the incident to.

Please PRINT and READ the following policy statement

Please make sure you have printed and read the following policies. If you are missing one, you can use the links below to view them again:

• Drug-Free Schools and Communities Act Amendments of 1989
• Family Medical Leave Act (FMLA)
• SSU Policy on Sexual Harassment
• Tuition Assistance Policy
• Ethics Policy
• Overtime and Workweek Policy and Form

Please print and complete the receipt that follows on the next screen. This form must be brought with your other paperwork to the Human Resources session.

Click here to print and complete this form

This form must be brought with your other paperwork to the Human Resources session.

You will receive 9 forms during this orientation session:

• Personal Data Form
• ITS Access Request Form
• I-9 Eligibility Verification Form
• Security Questionnaire and Loyalty Oath
• W-4 Form
• G-4 Form
• Direct Deposit Form
• SSU Parking Portal
• Compensatory Leave Form

These forms should be completed as soon as possible after you end this session. Please submit the completed forms to Human Resources during your payroll/benefits session.

To view and print each form, select the link with the form name on the following slides.

This form is to provide information needed to enter an employee into our personnel/payroll system. The University System of Georgia uses some of the demographic data for statistical purposes. This form will be retained in the employee's personnel file.

This form is to provide information needed to create an email and network account. You will be required to sign the document electronically. A verification email will be sent to you to verify your signature. Once account is created, ITS will contact you with account information.

The Immigration Reform and Control Act requires that all newly employed individuals provide documents which establish identity and employment eligibility and complete an I-9 form.

You should complete Section I of the I-9 form and turn it in, along with the rest of the required employment forms, to Human Resources. You will be required to provide proper identification, so please read the accompanying instructions when completing the form.

The University will employ only U.S. citizens and aliens authorized to work in the United States. Failure to comply with the provisions of the act will result in immediate termination of employment.

Note: The I-9 form is a 3-page form. To avoid printing problems, please print the form one page at a time using the print button on the Adobe Acrobat toolbar.

I-9 Form

W - 4 & G - 4 Tax Forms

All new employees should sign a W-4 Form (federal withholding) and a G-4 Form (state withholding) when they start work. The forms will be effective with the first wage payment. If you do not provide the University with completed federal and state tax withholding forms, taxes will be withheld at the maximum tax rate. Non-resident aliens may be subject to other requirements.

Note: If you have been previously employed at SSU, and have completed tax forms on file with the Human Resources Office and wish to make no changes, you need not complete any additional tax forms. You may call Human Resources to see if your tax forms are still on file.

Please Print Both Forms

Direct Deposit Form
USG Direct Deposit Notification Form

Direct deposit is a condition of employment for all University employees. Your paycheck can be split between multiple accounts.

In order to prepare the direct deposit form, you will need to provide the following information:

• Exact name as it appears on your bank account
• Account number
• Name of bank
• Voided check for checking account to attach to the form
• Voided deposit slip for savings account

The banking industry requires a pre-notification process that takes approximately three weeks to complete. As a result of this process, your direct deposit may not be effective until the second payday after your form is received in Payroll. Thus you may not receive a check until the direct deposit process has been completed.

To purchase an automobile parking decal, please follow this link:

The Department of Labor (D.O.L.) allows public sector employers (like SSU) to offer compensatory time in lieu of overtime payment to employees.

Compensatory Leave Form

Please make sure you have all the following forms:

• I-9 Employment Eligibility Verification Form
• Security Questionnaire and Loyalty Oath
• W-4 Form
• G-4 Form
• Direct Deposit Form
• SSU Parking Portal
• Compensatory Leave Form

If you are missing a form, you can view it by selecting a link above

Please complete forms as soon as possible after you end this session. Submit the completed forms to Human Resources during your payroll/benefits session.

You have completed the orientation. Please verify that you have all these required items:

• Certificate from Right to Know Training
• Policy Acknowledgment Form
• I-9 Form (along with originals of proper ID)
• Security Questionnaire and Loyalty Oath
• W-4 Form
• G-4 Form
• Direct Deposit Form
• Completion of the IT Security Awareness Course

Please submit all of these items to Human Resources for processing when you come to your orientation. Email us your comments about this online orientation process. If you have any questions regarding your employment at SSU, speak with your supervisor, or contact Human Resources at (912) 358-4194. Human Resources Home Page